This Role:

Role Purpose
The Project Manager – Capital Planning & Project Management oversees the end-to-end delivery of capital enhancement projects, Alterations & Additions (A&A) works, major renovations, space planning, and related facilities operations across two adjacent school campuses.
Reporting directly to the School Principal, the Project Manager leads strategic campus planning and development while managing the full project lifecycle—from spatial strategy, scope definition, design management, statutory compliance, and tender administration to contractor supervision, budget control, and handover. The position acts as the primary technical and administrative lead, bridging school leadership, user groups, external consultants, and regulatory authorities.

Key Relationships & Reporting Line
● Direct Reporting Line: School Principal
● Internal Stakeholders: Board of Governors, School Leadership Teams, Finance, Office Manager, Operational Staff, and Parent-Teacher Association (PTA).
● External Stakeholders: Authorised Persons (AP), Registered Structural Engineers (RSE), Architectural/Engineering Consultants, General Contractors, Buildings Department (BD), Fire Services Department (FSD), Education Bureau (EDB), and related government agencies.

General Working Conditions
● Responsible for two school campuses (Kindergarten and Primary) located in close proximity.
● Regular working hours with the requirement to work flexible hours, evenings, or weekends during peak project execution phases (e.g., summer and winter school holiday construction windows).

Key Responsibilities
1. Campus Planning, Administrative Operations & Stakeholder Coordination
● Undertake and coordinate administrative tasks and operational processes associated with campus planning, campus development, and campus services/facilities management, taking a leading role in organising and facilitating meetings with all affected parties.
● Lead the development and implementation of capital project master plans for campus enhancement and expansion in close alignment with school operational needs.
● Serve as the central communication link for campus planning, keeping building occupants, Office Manager, Operational staff, school leadership, and community stakeholders informed of project progress, schedules, and operational impacts through clear written, oral, and graphic communications.
● Maintain comprehensive project documentation, including administrative records, meeting minutes, contracts, schedule updates, and tracking of statutory submissions.

2. Project Planning, Design & Execution Management (A&A Works)
● Lead the end-to-end planning, execution, and delivery of capital projects, renovation works, and A&A projects across both campuses to achieve cost, schedule, quality, and safety targets.
● Identify requirements and develop written project scope documents, program statements, and concept phase briefs in consultation with the Principal and school departments.
● Manage the design review process; review concept/detailed plans and space layouts provided by external consultants to ensure operational efficiency, structural integrity, and regulatory compliance.
● Act as the Client’s on-site representative during construction, supervising multidisciplinary consultants and contractors, monitoring progress, site safety, and workmanship quality.
● Manage post-completion procedures, including testing and commissioning, defect liability period (DLP) monitoring, statutory inspections, as-built documentation handover, and seamless transition of equipment warranties and operating manuals to the Office Manager.

3. Financial Management & Procurement
● Determine and manage total project budgets, cost forecasts, cash flow projections, and capital expenditure tracking across all assigned projects, reporting financial status regularly to the Principal.
● Manage procurement and tendering processes for appointing multi-disciplinary consultants and contractors in compliance with institutional procurement policies and EDB guidelines.
● Review purchase requisitions, purchase orders, progress billings, and invoices; verify completed work prior to recommending payment approval.
● Identify potential budget variances early, evaluate change orders/variations, and present mitigation plans and options to the Principal.

4. Statutory Compliance & Safety Management
● Ensure all capital, renovation, and maintenance works comply fully with local statutory frameworks, including the Buildings Ordinance (Cap. 123), Fire Safety Regulations, and relevant Education Bureau (EDB) standards.
● Coordinate with appointed Authorised Persons (AP), Registered Structural Engineers (RSE), and relevant government authorities (BD, FSD, FEHD) to secure necessary permits and approvals.
● Enforce health, safety, and environmental standards on site, establishing strict access control and zero-harm protocols across active school environments.

Job Requirements
Essential Qualifications & Experience
● Education: Bachelor’s degree in Construction Management, Civil/Structural/Building Services Engineering, Architecture, Surveying (BS/QS), or a related built-environment discipline.
● Experience: Minimum 5–8 years of progressive project management experience within building construction, A&A works, interior fit-outs, or owner’s representative roles in Hong Kong.
● Financial Acumen: Proven track record managing multi-million HKD capital budgets, tender preparation, contract administration, and project cost control.
● Regulatory Knowledge: Sound working knowledge of Hong Kong building codes, statutory submission procedures (BD/FSD), health & safety regulations, and conditions of contract.
● Language Skills: Fluency in written and spoken English and Cantonese is essential for coordinating effectively with school leadership, staff, and local on-site contractors.

Preferred Qualifications
● Professional Membership: Professional qualification/chartership in HKIS, RICS, HKIE, HKIA, PMP, or equivalent.
● Sector Experience: Prior experience delivering capital or facilities projects within K-12 international schools, higher education institutions, or institutional facilities in Hong Kong.
● Specialised Work: Familiarity with sustainable design practices (e.g., BEAM Plus, LEED) or modern educational space design concepts.

Key Competencies & Safeguarding
● Child Safety & Clearance: Strong commitment to child protection; the successful candidate must pass the Sexual Conviction Record Check (SCRC) prior to appointment.
● Stakeholder Management: Exceptional interpersonal skills and diplomacy to build consensus and coordinate smoothly among diverse academic, administrative, and external stakeholders.
● Problem Solving & Agility: Capable of working under pressure, prioritising competing demands, and executing major works within strict academic calendar windows.
● Communication: Ability to translate complex technical, structural, and contractual details into clear presentations and updates for non-technical leadership and school community members.